AI Notes
Note: We are currently Beta-testing AI Notes on an invitation basis. More information will be shared once AI Notes are released.
Sessions Health's AI notes is a powerful time-saving feature that's HIPAA-compliant, secure, and private. We've taken careful steps to protect your data and encourage you to read The Ethical and Responsible Use of AI in Sessions Health article to learn how we're prioritizing your privacy. We're currently Beta-testing AI Notes using session summaries. We'll soon offer options to record and transcribe your in-person sessions, your integrated telehealth sessions, and upload audio files to generate your notes. AI Notes is free to use during our Beta-testing phase, and in return, we encourage you to send us your feedback so we can improve this feature.
- Getting started with AI Notes
- Configuring your AI Notes settings
- AI Note templates and customizations
- Generating AI Notes from a session summary
- Sharing your feedback
- Sending a Client Consent for AI Documentation form
- Frequently asked questions (FAQs)
Getting started with AI Notes
To get started, simply navigate to Account Settings > AI, and click the Get Started button.
If you are the account owner, you'll be prompted to sign the Terms and Conditions - Addendum for Artificial Intelligence-Enhanced Service(s). Once signed, AI Notes is enabled on your account!
Now that AI Notes are enabled on your account, you can enable AI Notes for any team members on the same Account Settings > AI page.
Note: Only members with Administrator access can enable AI Notes for the account and for individual practitioners.
Configuring your AI Notes settings
Each practitioner can configure their own AI Notes settings to how they want their notes generated. To configure your settings, go to Account Settings > AI and click the Settings icon.
You will then be guided through a settings module to set up your AI Notes preferences. The first page allows you to Copy from another user, if another user has AI Notes enabled.
Configure terminology
Or, you can continue to set your own terminology preferences for the term you use for your clients (ex. Client, Patient, Individual) and how you would like to be referred as (ex. Practitioner, Clinician, Therapist, Coach).
Configure therapy approaches
Next, you can select the therapy approach or approaches you use. This will be set as the default approach or approaches when AI Notes are generated. Each practitioner can select multiple therapy approaches, if needed.
Configure verbosity and pronouns
Lastly, you may configure the verbosity of how your notes are generated to be concise, intermediate, or detailed. Optionally, you can include pronouns in your generated notes if they exist in the client's chart.
Once configured, you're ready to generate AI Notes!
AI Notes templates and customizations
Once the account is enabled with AI Notes, four note templates are automatically added to your practice forms in Forms & Documents > Forms > My Forms. These are SOAP Note, DAP Note, BIRP Note, and Narrative Note.
You may also add customizations to your AI note templates, just like your non-AI note templates. For instance, by clicking into the note template, you may add exact start time and end time fields to your AI-generated SOAP Note. In the example below, the Summary element is the AI Note element, which will appear after the Exact Start Time and Exact End Time elements.
Generating AI Notes from a session summary
When clicking on the Notes section of an appointment, first choose what AI note template you'd like to use from the drop-down list.
Next, write a summary of the session. Include at least a few sentences. The more information you provide, the better your response will be. If you previously provided a note summary, you could click Load from Previous Summary to pre-populate what you wrote in the last summary. When complete, click the Generate Note button.
Note: You do not need to provide any information in the summary regarding the CPT code, the client's diagnosis, treatment plan, MSE, previous note, next appointment date, or specify if the client is an adult, minor, or conjoint client. Those are already incorporated into your AI-generated note.
Your response will be returned in a few moments for you to review and edit.
If you'd like to further edit the output, you can click on the magic wand in the bottom right corner to edit.
Sharing your feedback
Once the AI note is generated, we'd love to hear your feedback on how well it did. Your comments will help improve our AI notes to make it even better. To provide feedback, click How did we do? below the generated note. Score us from 1 star to 5 stars, then provide any helpful comments.
Sending clients a Client Consent for AI Documentation form
Sessions Health has a draft consent form you can edit and send to your clients. To enable the consent form, go to Forms & Documents > Forms > My Forms page, then click the + Add button next to Consent. You can select the Client Consent for AI Documentation form. We recommend editing the consent form to align with your practice policies and state laws.
Note: Only members with Administrator access or with the Forms Administrator role can add and edit consent forms.
Frequently Asked Questions (FAQs)
How do I opt-out of AI features?
By default, no account is enabled with AI features. We take an opt-in approach, meaning only accounts and users that choose to use AI features can use them.
How long is the Beta testing period?
We're not certain when our Beta testing will be completed. All beta testers will get communication when the testing period is complete and options to continue. There is no fee during the beta testing period.
What is the price of Sessions Health AI Notes?
The price has not yet been determined, but it will be an optional add-on like the integrated telehealth.
Can other practitioners on my team enable AI Notes?
After it's enabled for the account, other clinicians can view the AI tab, but only members with the Administrator access can enable it for them. After it's enabled for a practitioner, they can go to the Account Settings > AI page to toggle their AI notes settings.
I don't see my therapy approach listed in the drop-down. Now what?
The Therapy Approaches section is designed so you can either choose from the list provided or enter your own therapy approach. If you don't see the therapy approach you use, simply type it into the box, followed by a comma.
I'm concerned about the ethical use of AI, including privacy and environmental concerns. What are you doing different?
We believe that introducing AI into mental health care requires a thoughtful, values-driven approach that protects the therapeutic alliance. As a responsible company, we will only release AI-powered features when we are confident that they meet our high standards for client privacy, data security, and clinical integrity. We invite you to explore The Ethical and Responsible Use of AI in Sessions Health article to learn how we've approached AI features.